Legal Ops/Trade Compliance Coordinator

Overview

This role involves supporting the legal department as a Legal Operations and Trade Compliance Coordinator. The position works closely with senior legal operations leadership and the Chief of Staff within a small team. The focus is on managing administrative and financial processes, including restricted party screenings and eBilling cycle management.

Responsibilities

Trade Compliance & Screening Daily Operations

• Perform daily screening of existing and new customers and business partners using compliance tools such as Descartes Visual Compliance, Kharon, and Dow Jones (training provided).
• Review and analyze screening results to identify potential red flags, denied parties, and sanctioned jurisdictions.
• Maintain detailed documentation and accurate records of all screening and compliance activities.
• Collaborate with team members to stay informed on changes in global trade laws, export controls, and company policies to support internal compliance guidelines.

Legal Spend & Financial Management

• Assist with day-to-day eBilling tasks and routine invoice processing within the Brightflag platform.
• Manage the full lifecycle of legal purchase orders, including creation, monitoring, and closing.
• Support vendor invoice management, accounts payable invoice submissions, retainer tracking, and statement of account reconciliations.
• Ensure proper submission of monthly accruals by outside counsel and vendors, working closely with Finance to resolve billing discrepancies.
• Extract metrics, prepare basic spend reports, and assist with financial best practices for the legal team.

Vendor Management & Administrative Functions

• Onboard new legal vendors and complete related tasks in the internal procurement system.
• Maintain and update the Legal Intranet, Legal Wiki pages, website, and shared drives, managing user access permissions.
• Assist in drafting and distributing the periodic Legal Operations newsletter.
• Facilitate onboarding and offboarding logistics for legal team members.
• Monitor and track usage of legal department memberships and subscriptions.

Requirements

• Bachelor’s degree or equivalent professional experience.
• Minimum 2 years of experience in corporate operations or administration management.
• Proficiency with Google Suite, especially Google Sheets; familiarity with operational tools like Smartsheet.
• Experience or strong ability to learn technology platforms; preference for familiarity with Brightflag (eBilling) or Restricted Party Screening tools (e.g., Dow Jones, Descartes Visual Compliance).
• Excellent organizational skills and attention to detail in data management and compliance records.
• Strong written and verbal communication skills; ability to collaborate across departments.
• High ethical standards with the ability to handle confidential and sensitive legal information.
• Self-motivated, proactive team player with a flexible approach to tasks and eagerness to learn and grow.

Compensation & Benefits

• Competitive pay based on role responsibilities.
• Health coverage options for employees and families in many locations.
• Flexible scheduling and location options for many roles.
• Generous vacation allowance.
• Matching donations up to $2,000 (or local currency equivalent) for financial contributions and service.
• Up to 40 hours annually for volunteer projects.
• Minimum of 16 weeks parental leave.

Location

This is a distributed role with flexibility in work location. Candidates must comply with export control and licensing requirements related to sanctioned countries and regions, including Belarus, Cuba, Iran, North Korea, Syria, Russia, and certain Ukrainian territories annexed by Russia. Employment eligibility is not affected by national origin or nationality.