Legal Secretary - Transcription Unit

Overview

A government legal office is seeking a full-time Legal Secretary to join its Transcription Unit. This role involves transcribing and proofreading statements, 911 calls, jail calls, body camera audio, squad videos, and other recorded media with speed and accuracy. The position supports legal proceedings by ensuring accurate and timely transcription of various audio and video materials.

This is a remote position with occasional on-site requirements (0 to 12 days per year) for meetings, trainings, or onboarding. Work hours are Monday through Friday, 8 a.m. to 4:30 p.m. New employee orientation is held in-person in downtown Minneapolis.

Responsibilities

• Transcribe and proofread question/answer statements from defendants, victims, witnesses, and other recorded media including 911 calls, jail calls, body camera audio, and squad videos.
• Follow office and court rules and procedures related to transcription and document handling.
• Manage electronic files and documents: input, retrieve, modify, delete information in computerized systems; open, organize, and close files; copy, fax, scan, email, e-file, and distribute documents.
• Operate and maintain office equipment including PCs, software, internal databases, printers, fax, and copy machines.
• Communicate clearly and professionally with office staff in person, by phone, email, and instant messaging.

Requirements

• Two or more years of general office work experience, including at least one year of secretarial experience in a legal environment; OR
• Completion of an approved business school or technical college program as a legal secretary, legal administrative assistant, or paralegal.

Preferred Qualifications

• Experience transcribing legal statements and various recorded media.
• Proficiency with Microsoft Office Suite, including Outlook or similar email/calendar programs.
• Experience using and maintaining electronic databases.
• Experience working in a public law office or court setting.
• Experience handling confidential client records in compliance with security procedures.
• Strong organizational and time management skills.
• Ability to type 60+ words per minute.
• Ability to quickly learn complex information and apply it effectively.
• Ability to interact with the public and staff with tact and discretion.
• Ability to identify problems and make decisions involving confidential information.
• Ability to meet deadlines and produce accurate work in a fast-paced environment.

Compensation & Benefits

• This is a full-time, benefit-earning position.
• Current employees referring a candidate who is hired may be eligible for a $500 referral bonus.

Location

• Remote work with occasional on-site presence required (0 to 12 days annually) in Minneapolis, Minnesota.
• New Employee Orientation is held in-person in downtown Minneapolis.

Additional Information

• This position may have access to systems or documentation containing HIPAA data.
• Final candidates may be required to complete a criminal background check.
• Invitations to interview will be based on an assessment of education and experience.
• This posting may be used to fill current and future vacancies.