Legal Secretary/SDS Specialist

Overview

A global integrated legal practice is seeking a Legal Secretary/SDS Specialist to provide high-level administrative and secretarial support to the Litigation practice group and other practice groups. This role requires advanced technical skills, excellent client service, and the ability to manage competing priorities effectively.

Responsibilities

• Prepare legal documents including discovery responses, pleadings, closing documents, agreements, contracts, and corporate documents.
• Track changes and maintain document versions.
• Compose general correspondence, reports, memoranda, spreadsheets, and expense reports.
• Assist with document conversion and cleanup, ensuring adherence to firm styles and guidelines.
• Open new files, request conflict of interest checks, and perform other legal secretary administrative functions.
• Manage billing, expense reporting, travel arrangements, and related administrative tasks.

Requirements

• High School Diploma or equivalent.
• Minimum of five (5) years of legal secretary or related experience in litigation.
• Working knowledge of litigation document preparation.
• Strong problem-solving skills with the ability to identify and propose timely resolutions.
• Excellent oral and written communication skills, with clear and concise writing appropriate to the audience.
• Demonstrated accuracy, thoroughness, and sound judgment.
• Ability to prioritize and plan work activities efficiently, manage competing priorities, and communicate status effectively.
• Excellent project management and organizational skills.
• Ability to work in a fast-paced, changing environment and meet deadlines.
• Commitment to staying current with technical position requirements, industry standards, and best practices.
• Ability to act in accordance with firm policies and procedures.
• Team-oriented focus with a positive and respectful work approach.

Compensation & Benefits

• Eligible for overtime compensation.
• Occasional alternative work schedules may be required to provide backup coverage.
• Remote working options available.
• Competitive compensation and excellent benefits.
• Professional and collaborative work environment.

Location

• West Coast litigation practice support.

The employer is an Equal Opportunity employer and considers all qualified applicants without regard to race, color, age, religion or creed, sex, national origin, citizenship status, sexual orientation, gender identity, disability, veteran status, or any other condition protected by applicable law.