Legal Secretary/SDS Specialist

Overview

A global integrated legal practice is seeking a Legal Secretary/SDS Specialist to provide high-level administrative and secretarial support to the Litigation practice group and other practice groups. This role requires advanced technical skills, excellent client service, and the ability to manage competing priorities effectively.

Responsibilities

• Prepare legal documents including discovery responses and pleadings to support the west coast litigation practice.
• Compose general correspondence, reports, memoranda, spreadsheets, expense reports, and complex documents requiring advanced word processing skills.
• Assist with document conversion and cleanup; create and revise complex legal documents adhering to firm styles and guidelines.
• Open new files, request conflict of interest checks, and perform other legal secretary administrative functions as needed.

Requirements

• High School Diploma or equivalent.
• Minimum of five (5) years of legal secretary or related experience in litigation.
• Working knowledge of litigation document preparation.
• Strong problem-solving skills with the ability to identify and propose timely resolutions.
• Excellent oral and written communication skills, ensuring clarity and appropriateness for the audience.
• Demonstrated accuracy, thoroughness, and sound judgment.
• Ability to prioritize and plan work activities efficiently, communicate status, and manage competing priorities.
• Excellent project management and organizational skills.
• Ability to meet deadlines and work effectively in a fast-paced, changing environment.
• Commitment to staying current with technical position requirements, industry standards, and best practices.
• Ability to adhere to firm policies and procedures.
• Team-oriented focus with a respectful and diligent work ethic to foster a positive work environment.

Compensation & Benefits

• This position is eligible for overtime compensation.
• Occasional alternative work schedules may be required to provide backup coverage.
• Remote working options are available.
• Competitive compensation and excellent benefits.
• Professional and collaborative work environment.

Location

• West Coast litigation practice support.

The employer is an Equal Opportunity employer and considers all qualified applicants without regard to race, color, age, religion or creed, sex, national origin, citizenship status, sexual orientation, gender identity, disability, veteran status, or any other condition protected by applicable law.