Litigation Case Manager (Part Time)

Overview

A personal injury law firm with offices nationwide is seeking a Litigation Case Manager to manage personal injury litigation files, maintain client communication, coordinate legal deadlines, draft legal documents, and assist attorneys throughout the litigation process. This is a part-time, virtual position based with a small Georgia personal injury law firm.

Responsibilities

Case Management & Client Communication

• Manage personal injury cases from intake through settlement or trial.
• Conduct regular client update calls and maintain consistent communication.
• Ensure clients comply with medical treatment and follow-up appointments.
• Maintain detailed and accurate case notes using Filevine and other systems.
• Coordinate with attorneys, paralegals, medical providers, and insurance adjusters.
• Provide outstanding customer service and maintain high client satisfaction.

Litigation Support

• Draft complaints, answers, discovery requests and responses, subpoenas, and standard motions.
• Assist attorneys with trial, hearing, and mediation preparation.
• Prepare, proofread, format, and finalize pleadings and legal documents for filing.
• Draft and coordinate non-party discovery requests.
• Monitor service of process and communicate with process servers.
• Prepare litigation-related correspondence.
• Coordinate deposition scheduling, notices, and litigation calendars.
• Maintain litigation timelines and ensure deadlines are calendared.

Court Filings & Deadline Management

• Calculate and calendar court deadlines per state and federal rules.
• File pleadings and legal documents in state and federal courts.
• Stay current with court rules, filing procedures, and litigation requirements.
• Communicate with court personnel regarding filings and case status.
• Manage hearing dates, mediation deadlines, discovery deadlines, and trial schedules.

Medical Records, Claims & Case Documentation

• Obtain police reports, medical records, billing statements, liens, and insurance documentation.
• Review and organize case files, evidence, and supporting documents.
• Draft and send Letters of Representation (LORs) and Letters of Protection (LOPs).
• Coordinate with medical providers and insurance companies regarding treatment and balances.
• Follow up on declaration pages, policy information, MedPay benefits, and lien reductions.
• Ensure electronic case files and document repositories remain organized and updated.

Administrative & Operational Support

• Maintain electronic filing systems and case management software.
• Assist attorneys with legal research and special projects.
• Ensure files, correspondence, and case documents meet quality standards.
• Coordinate incoming calls, emails, faxes, and legal correspondence.
• Support operational efficiency while maintaining confidentiality and professionalism.

Requirements

• Minimum 4 years of personal injury litigation experience.
• Experience handling personal injury cases in both pre-litigation and litigation stages.
• Strong understanding of complaints and pleadings, discovery process, depositions, motions practice, court filing procedures, litigation timelines, and deadlines.
• Experience drafting complaints, discovery responses and requests, subpoenas, and standard motions and responses.
• Experience with client case management and communication.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently in a remote environment.
• High level of professionalism, accountability, and initiative.

Preferred Qualifications

• Experience using Filevine or similar case management software.
• Experience with Georgia personal injury litigation.
• Trial preparation experience.
• Strong proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).

Compensation & Benefits

• Pay rate: $40.00 per hour.
• Part-time, virtual position.

Location

• Remote position with a small Georgia personal injury law firm.