Litigation Legal Assistant

Overview

This role is remote; however, candidates must reside in the Pacific Time Zone.

The Litigation Assistant will work as part of a cohesive administrative team to support Partner and Associate Attorneys in the organization’s litigation practice.

Responsibilities

• Prepare, organize, index, develop, and manage relevant data, including electronic court filings and evidence
• Assist with and organize voluminous discovery projects
• Maintain complex calendars
• Handle and draft professional correspondence
• Review preliminary invoices
• Coordinate travel arrangements
• Answer phones and serve as a contact for internal and external customers
• Intake new cases
• Collaborate with the team to provide responsive customer service
• Perform other administrative tasks as assigned

Requirements

• Litigation experience, required
• Associate Degree or equivalent training/work experience, required
• 5+ years of legal administrative litigation support experience within a legal department or law firm, or an equivalent combination of education and experience
• Experience with professional services billing systems
• Strong typing skills
• Effective time management and high level of attention to detail to balance workload for Partner and Associate attorneys and efficiently prioritize requests
• Strong communication and interpersonal skills; ability to collaborate with all levels of staff orally and in writing
• Good analytical skills
• Ability to resolve issues quickly and efficiently
• Ability to represent a positive and professional image
• Proven proficiency with computer software applications, including MS Office (Word, Excel, and PowerPoint) and Outlook for calendaring meetings and events (ability to learn and use other applications may be necessary, such as ProLaw)
• Proven ability to schedule meetings and conference calls with multiple parties and arrange travel
• Advanced level of knowledge of legal terminology
• Strong skills to research and problem-solve to obtain information or data from various sources and materials, then organize it into a comprehensive package with excellent attention to detail
• Demonstrated knowledge of filing and record tracking systems, both paper and electronic
• Ability to use a high level of discretion and maintain all attorney-client confidentiality
• Working knowledge of legal process, protocols, and procedures
• Ability to multitask within demanding time frames despite interruptions

Preferred Qualifications

• ProLaw experience, preferred
• Experience with document management systems and best practices, strongly desired
• Experience with eDiscovery, preferred

Compensation & Benefits

Competitive pay and a full benefit package, including:

• Accrued time off
• Paid maternity and paternity leave
• A generous 401(k) program

Location

• Remote position for candidates who reside in the Pacific Time Zone