Litigation Support Coordinator

Overview

The organization is seeking a Litigation Support Coordinator to join the team in the Los Angeles (Brentwood) office. This role provides legal and administrative support to timekeepers in the Labor & Employment practice area supporting employment litigators, as well as Venture Best Partners and Associates as needed.

This position offers flexibility and may be hybrid or fully remote.

Responsibilities

• Manage an active calendar of appointments, trials, discovery deadlines, meetings, video calls, and travel plans on behalf of attorneys.
• File litigation documents in state and federal courts, including e-filing; prepare documents for service of process; prepare case “shell” documents for use by attorneys; verify all attachments, exhibits, and enclosures are included with transmittal letters/memos.
• Perform electronic calendaring and docket management using CourtAlert.
• Proofread documents and check for appropriate formatting, spelling, and grammar.
• Review incoming mail, distribute to teams as needed, and upload to the DMS.
• Process new client/matter documentation, including initiation of conflict checks, input information into the firm’s new business intake system, and prepare engagement letters.
• Compose and prepare confidential correspondence.
• Transcribe, type, edit, proofread, and finalize legal documents, pleadings, exhibit binders, correspondence, memos, charts, billings, and reports from dictation, handwritten or existing documents.
• Maintain and organize both hard-copy and electronic files.
• Respond to and resolve questions or concerns from clients and other attorneys in a timely and professional manner.
• Prepare and submit personal and client-related attorney expense reports and reimbursements into the firm’s expense management software.
• Enter time into time management software on behalf of timekeepers.
• Create reports using Excel.
• Communicate with clients regarding billing issues and the status of matters.
• Coordinate requests and projects with other support departments (e.g., word processing, reception, office services).
• Track and file continuing legal education (CLE) credit for assigned legal staff.
• Support civic, charitable, community, and professional activities.
• Support Venture Best Partners and Associates with scheduling, document filing, email, and document execution duties as needed.
• Complete other duties as assigned.

Requirements

• High School Diploma (or equivalent) minimally required; higher diploma or degree preferred.
• Experience in a legal environment, preferably in the litigation practice area.
• Professional demeanor and willingness to work proactively as part of a team across various practice groups.
• Exceptional communication skills (telephone, email, in-person).
• Strong organizational skills with excellent judgment and attention to detail.
• Valid authorization to work in the U.S.

Technology Requirements

• Technology literacy and willingness to learn new systems.
• Proficiency in Microsoft Office.
• Preferred experience with:
  • iManage or similar electronic document management system
  • CourtAlert
  • DocuSign or similar e-signature programs
  • Time-tracking software
  • Expense management software
  • Electronic billing software
  • Adobe Acrobat

Adaptability & Collaboration

• Ability to learn and embrace new skills and best practices as the position evolves.
• Ability to work quickly and accurately under pressure and varying deadlines.
• Ability to work independently as well as effectively within a team.
• Ability to multi-task, set priorities, manage time effectively, and exhibit excellent follow-up.
• Comfortable working in a fast-paced, deadline-driven litigation environment.
• Team player mindset with a desire to be part of a collaborative, high-performing group.
• Ability to develop relationships and foster teamwork at all levels.
• Willingness and ability to work proactively across various groups and/or locations.

Communication, Problem Solving, and Professionalism

• Excellent interpersonal skills; ability to work effectively with a diverse group of internal and external clients, attorneys, and staff.
• Excellent oral and written communication skills.
• Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions.
• Ability to respond to unexpected challenges and develop innovative solutions while maintaining a professional demeanor.
• Ability to maintain composure, demonstrate good judgment, and handle confidential information with tact and discretion.

Compensation & Benefits

• Annual compensation range (Los Angeles office): $80,000 to $115,000.
• Compensation is determined based on qualifications and experience.
• This is a full-time position and is eligible to participate in employer-sponsored benefits, including:
  • Medical
  • Dental
  • Vision
  • Elective/voluntary life, disability, and accident coverage
• All full-time employees are eligible to participate in the firm’s 401(k) plan.

Additional Total Rewards (as described)

• Competitive base pay
• Annual merit review/incentive pay
• Generous PTO plus 10 paid holidays
• Health Savings Accounts and Flexible Spending Accounts
• Wellness program
• Employee and Family Assistance Program
• Short-term and long-term disability plans
• Life insurance and Critical Illness Insurance
• Parental/Family Leave

Location

• Los Angeles (Brentwood) office
• Eligible for hybrid schedule or fully remote arrangement.