Paralegal - Contracts & Compliance REMOTE

Overview

This remote Paralegal position supports the Legal and Compliance Department by managing contract administration, regulatory and licensing support, and daily legal operations. The role involves preparing contracts from standard forms, managing legal ticketing and tracking systems, maintaining contract files and databases, and ensuring timely follow-up on approvals and execution. Additional responsibilities include assisting with licensing applications and renewals, subpoena coordination, legal research, and maintaining HIPAA documentation and departmental standard operating procedures.

Responsibilities

Contracting Duties

• Prepare client and vendor contracts and related legal documents from standard templates for review and approval.
• Manage the online legal ticketing system by reviewing inquiries, preparing documentation, responding to tickets, and maintaining organization.
• Maintain internal databases for ticket and contract tracking.
• File correspondence and legal documents in the contracts database or file server.
• Follow up on client and vendor contracts and other legal documents sent by the Legal Department.
• Respond to common or standard redline requests in a timely manner.
• Assist with Request for Proposal (RFP) tasks as needed.

Regulatory and Licensing Duties

• Coordinate, prepare, and submit applications for all company licenses and registrations to ensure timely submissions.
• Manage annual reports and renewals for licenses and registrations.
• Coordinate, prepare, and submit responses to subpoenas.
• Conduct legal research and analyze statutes, judicial decisions, legal articles, and codes.

General Legal Support Duties

• Complete and demonstrate competency in all required HIPAA training.
• Comply with all HIPAA obligations related to Protected Health Information (PHI).
• Report any HIPAA violations to the Compliance Department.
• Assist in maintaining updated HIPAA policies and procedures.
• Maintain and update Standard Operating Procedure documents for the Legal Department.
• Manage the legal calendar and shared inboxes, ensuring organization and timely responses.
• Perform clerical duties such as scheduling appointments and providing information to callers.
• Support Legal Counsel, Manager, and Administrator with various tasks.
• Participate in special legal projects as assigned.
• Perform other legal and compliance duties as assigned.
• Adapt to changes in duties and responsibilities as required.

Required Skills and Competencies

• Customer and client focus
• Collaboration skills
• Strong communication proficiency
• Leadership abilities
• Problem solving and analytical skills
• Time management
• Ethical conduct
• Learning orientation
• Technical capacity
• Thoroughness
• Research and writing skills
• Organizational skills

Education and Experience

Required

• Bachelor's degree (B.A.) or 1-2 years of related experience and/or training; or equivalent combination of education and experience.
• High degree of professional ethics and integrity.
• Sound judgment and ability to analyze situations and information.

Preferred

• Healthcare compliance or paralegal certification.
• Additional legal research certifications and coursework.
• Experience with business registration or healthcare licensure applications with state authorities.

Compensation and Benefits

• Medical, dental, and vision insurance
• Disability and life insurance
• Employee assistance program
• Remote work options
• Generous paid time off
• Annual reviews and development plans
• Retirement plan with company match, immediately 100% vested

Work Schedule and Location

• Remote position
• Some flexibility in hours, with availability required during core hours of 8:00 AM to 5:00 PM Central Time.
• Work times must accommodate meetings across all U.S. time zones.
• Ability to work extended hours, weekends, and holidays as needed.
• No travel expected.

Supervisory Responsibility

• This position has no supervisory responsibilities.