Procurement and Contracting Administrative Specialist

Overview

This role provides administrative and operational support to the Procurement and Contracting team, helping maintain accurate and complete supplier and client information within the organization’s CRM system. The position supports contracting and procurement processes, document collection, reporting, and department initiatives while ensuring information is organized, current, and aligned with operational needs.

This is an excellent opportunity for an early-career professional who is highly organized, detail-oriented, adaptable, and eager to learn and contribute in a collaborative team.

Responsibilities

Data Management

• Maintain accurate and up-to-date information across supplier accounts in Salesforce.
• Update client contracting information to ensure data integrity and completeness.
• Assist with supplier report management and related data updates.
• Proactively maintain supplier files and information to help prevent compliance gaps.

Procurement & Contracting Support

• Assist the Director of Contracting with identifying and updating client contracting activities.
• Support procurement and contracting processes, including document collection and organization.
• Help maintain accurate contracting records and documentation within Salesforce.
• Contribute to the efficiency and effectiveness of procurement workflows.

Department & Process Support

• Assist with the implementation and rollout of department initiatives.
• Complete day-to-day administrative tasks while managing priorities and timelines effectively.
• Use basic time-blocking and task-tracking techniques to organize workload.
• Remain adaptable to changing priorities and assist with new assignments as needed.

Requirements

• 0–2 years of administrative, clerical, or office support experience.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to multitask and prioritize competing responsibilities.
• Adaptability and willingness to learn new processes and systems.

Preferred Qualifications

• Experience working with CRM systems, such as Salesforce.

Compensation & Benefits

• Highly competitive total compensation, including strong base salary and quarterly bonuses.
• Very strong performance-based quarterly commission plans.
• 401k with company match (eligible after 1 year – up to 4% of salary matched, vested immediately).
• Monthly cell phone stipend.
• Flexible schedule opportunities.
• Generous PTO.
• Sick days.
• 9 full holidays.
• 5 half days off prior to holidays to unplug early.
• 2 floating holidays off to be used on holidays of your choice.
• ½ day Fridays in July & August (based on achievement of goals).
• Extensive menu of health plans to choose from.
• Paid parental leave.
• Pet insurance program.
• Employee Assistance Plan (EAP).
• Mentorship program.
• “Masterclasses” in industry/department-specific topics.
• State-of-the-art technology platforms and tools— including training.
• Annual and monthly meeting content that focuses on professional development.

Equal Opportunity

The employer is committed to building a diverse and inclusive team and is an Equal Opportunity Employer. Discrimination is prohibited based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information. Reasonable accommodations are available for individuals with disabilities to participate in the application or interview process.