Professional Legal Administrator at Texas Immigration Firm

Overview

A law firm with offices in Austin and Laredo, Texas, is seeking a Professional Legal Administrator with over 5 years of relevant experience. This senior operations leadership role involves overseeing all non-attorney staff and business functions, acting as a de facto Chief Operating Officer (COO) and reporting directly to the Owner. The position offers flexibility with hybrid work options in Austin or Laredo or 100% remote work within Texas, with the ability to travel to either office as needed.

Responsibilities

Leadership & Strategy

• Collaborate with the Owner to develop the annual business plan, budget, and strategic calendar.
• Lead planning sessions, manage staffing and facilities plans.
• Conduct firm-wide leadership meetings including performance reviews and goal-setting.

Human Resources

• Manage or supervise all HR functions including recruitment, onboarding, payroll, benefits administration, policy development, employee records, and compliance with bar regulations for legal staff.

Business Systems

• Drive the creation and continuous improvement of firm-wide systems covering marketing, client intake, legal workflow, billing, finance, risk management, and facilities.

Financial Oversight

• Work with the CFO/Controller to manage budgeting, financial reporting, and recommend corrective actions to the Owner.

Workflow Management

• Monitor case flow and pipeline efficiency.
• Consult with the Managing Attorney to maintain legal, ethical, and profitability standards.

Requirements

• Minimum 5 years of relevant experience in law firm management or related operations leadership.
• Bachelor's degree in Business Administration, Accounting, or equivalent experience.
• Strong background preferred in law firm management, human resources, budgeting, and bookkeeping.
• Spanish fluency or proficiency is strongly preferred.
• Must be based in Texas with the ability to travel to Austin and Laredo as needed.

Compensation & Benefits

• Salary range: $90,000 to $125,000 per year, depending on experience and demonstrated value.
• Bonus structure available.
• Health insurance.
• Paid time off (PTO), volunteer time off (VTO), sick leave, and paid holidays.
• Work hours typically 40-50 hours per week with an emphasis on work-life balance.

Location

• Hybrid role based in Austin or Laredo, Texas, or 100% remote within Texas.
• Ability to travel to Austin and Laredo offices as needed.

Additional Information

The firm was established in 2006 and is woman-owned and managed, focusing on immigration law and supporting Texas immigrants. The organization values a strong workplace culture and aims to improve revenue and profitability while maintaining high ethical and legal standards.

The firm is an equal opportunity employer and does not discriminate based on age, disability, sex, race, national origin, religion, gender identity, sexual orientation, marital status, pregnancy, veteran status, family history, genetic information, or any other protected status.

Start Date

• Immediate start preferred, with understanding that currently employed candidates will need to provide notice.