Senior Litigation Docketing Specialist

Overview

This role is part of the Litigation Practice Systems Department in the organization’s litigation docketing function. The position supports litigation teams by independently reviewing legal documents and calculating, entering, and reporting docket deadlines. Work is remote-first, with no expectation of a regular in-office presence.

Responsibilities

• Independently review legal documents and litigation correspondence to accurately calculate, record, and disseminate docket dates pursuant to applicable court rules and procedures, including:
  • Understanding source documents
  • Reviewing court dockets as needed
  • Verifying jurisdiction, court/venue, and relevant authorities
  • Analyzing and verifying calculated dates and adjusting for federal, state, statutory, or agency rules as well as local rules and practices
• Accurately enter all deadlines for firm litigation matters into Milana (litigation docketing platform).
• Provide proactive support to litigation teams and coordinate with docketing attorneys to ensure all deadlines are docketed correctly.
• Perform quality review of own work product according to internal department protocols, exercising sound judgment for escalating questions to the Litigation Docketing Manager and docketing attorneys.
• Assist with inter-department training with a focus on court rules research and interpretation.
• Respond to inquiries from litigation teams regarding docketed events, deadlines, and court rules.
• Prepare and distribute regular docket reports to case teams in accordance with firm policy, as well as additional reports upon request.
• Assist with research regarding court rules for assigned jurisdictions and present findings to case teams in a thorough and concise manner.
• Maintain and improve processes and procedures to enhance efficiency and minimize risk; suggest improvements to the Litigation Docketing Manager to improve docketing procedures and workflow.
• Promote docketing policies and procedures through communications with litigation teams, ensuring compliance with departmental docketing procedures, best practices, and workflows.

Requirements

• 5+ years’ docketing experience computing deadlines in federal, state, and agency court jurisdictions required, including experience with rules-based docketing systems.
• Experience with Milana is preferred.
• Thorough knowledge of litigation docketing processes in a law firm is required.
• Must be familiar with federal and state court procedural rules.
• Demonstrated knowledge of the litigation lifecycle required.
• Must be reliable and detail oriented.
• Strong analytical, organizational, communication, time management, and technical skills.
• Highly motivated and proactive, with strong attention to detail.
• Ability to exercise independent and professional judgment.
• Excellent customer service skills, a good attitude, and the ability to multi-task.
• Ability to work under pressure to meet strict deadlines.
• Ability to identify issues, “own the problem,” draw valid conclusions, and present clearly and concisely.
• Ability to work in a team-oriented environment and contribute to effective team relationships.
• Ability to work 8:30-5:30 pacific time regardless of work location.

Compensation & Benefits

• Competitive pay and discretionary bonus opportunities, plus a benefits package including comprehensive medical and dental coverage, generous paid time off, and tuition reimbursement.
• Retirement and profit sharing plans with employer contribution.
• Back-up child care and health and wellness initiatives.
• Estimated pay ranges:
  • In San Diego and Silicon Valley: $37.36-$46.70 per hour (based on a 35 hour workweek), equivalent to $68,000 - $85,000 annually.
  • In Chicago and Minneapolis: $34.87-$43.59 per hour (based on a 37.5 hour workweek), equivalent to $68,000 - $85,000 annually.
• The pay range for this position varies by geographic market. Final compensation will be based on education, experience, skills, professional background, overall qualifications, and location.

Location

Remote-first role with no expectation of a regular in-office presence. Must be able to work 8:30-5:30 pacific time regardless of work location.