Senior Litigation Docketing Specialist

Overview

This role is part of the organization’s Litigation Practice Systems Department as a Senior Litigation Docketing Specialist. The position is part of a remote-first group of professionals, with work primarily from home and no expectation of a regular in-office presence.

Responsibilities

• Independently review legal documents and litigation correspondence to accurately calculate, record, and disseminate docket dates under applicable court rules and procedures, including:
  • Understanding source documents
  • Reviewing court dockets as needed
  • Verifying jurisdiction, court/venue, and relevant authorities
  • Analyzing and verifying calculated dates, adjusting for federal, state, statutory, or agency rules as well as local rules and practices
• Accurately enter all deadlines for firm litigation matters into Milana, the firm’s litigation docketing platform.
• Provide proactive support to litigation teams and coordinate with docketing attorneys to ensure all deadlines are docketed correctly.
• Perform quality review of work product according to internal department protocols, and escalate questions to the Litigation Docketing Manager and docketing attorneys as appropriate.
• Assist with inter-department training, with a focus on court rules research and interpretation. Perform quality review of Docketing Specialists’ work product.
• Respond to inquiries from litigation teams regarding docketed events, deadlines, and court rules.
• Prepare and distribute regular docket reports to case teams in accordance with firm policy, and provide additional reports upon request.
• Assist with research regarding court rules for assigned jurisdictions and present findings to case teams in a thorough and concise manner.
• Maintain and continuously improve processes and procedures to enhance efficiency and minimize risk; provide suggestions to the Litigation Docketing Manager to improve docketing procedures and workflow.
• Communicate docketing policies and procedures with litigation teams and ensure compliance with department docketing procedures, best practices, and workflows.

Requirements

• 5+ years’ docketing experience computing deadlines in federal, state, and agency court jurisdictions required, including experience with rules-based docketing systems.
• Thorough knowledge of litigation docketing processes in a law firm required.
• Must be familiar with federal and state court procedural rules.
• Demonstrated knowledge of the litigation lifecycle required.
• Must be reliable and detail oriented.
• Strong analytical, organizational, communication, time management, and technical skills.
• Highly motivated and proactive, with strong attention to detail.
• Ability to exercise independent and professional judgment.
• Excellent customer service, good attitude, and ability to multi-task.
• Ability to work under pressure to meet strict deadlines.
• Ability to identify issues, “own the problem,” draw valid conclusions, and present them clearly and concisely; ability to develop and implement solutions.
• Ability to work well in a team-oriented environment and contribute to effective team relationships.
• Ability to work 8:30–5:30 Pacific time regardless of work location.

Preferred Qualifications

• Experience with Milana preferred.

Compensation & Benefits

• Competitive pay and discretionary bonus opportunities, along with a rich benefits package including:
  • Comprehensive medical and dental coverage
  • Generous paid time off
  • Tuition reimbursement
• Retirement and profit sharing plans with employer contribution.
• Family-friendly atmosphere with back-up child care, and health and wellness initiatives.
• The pay range varies by geographic market; final compensation will be based on education, experience, skills, professional background, overall qualifications, and location.
• Estimated starting pay:
  • San Diego and Silicon Valley: $37.36–$46.70 per hour (based on a 35 hour workweek), equivalent to $68,000–$85,000 annually
  • Chicago and Minneapolis: $34.87–$43.59 per hour (based on a 37.5 hour workweek), equivalent to $68,000–$85,000 annually

Location

Remote-first; work primarily from home with no expectation of a regular in-office presence. Must be able to work 8:30–5:30 Pacific time regardless of work location.