Senior Litigation Docketing Specialist

Overview

This role is part of the organization’s Litigation Practice Systems Department and supports the Litigation Docketing function. The position is remote-first, with employees working primarily from home and no expectation of a regular in-office presence.

Responsibilities

• Independently review legal documents and litigation correspondence to accurately calculate, record, and disseminate docket dates in accordance with applicable court rules, procedures, and jurisdiction-specific requirements, including:
  • Understanding source documents
  • Reviewing court dockets as needed
  • Verifying jurisdiction, court/venue, and relevant authorities
  • Analyzing and verifying calculated dates and adjusting for federal, state, statutory, or agency rules as well as local rules and practices
• Accurately enter all deadlines for firm litigation matters into Milana (the organization’s litigation docketing platform).
• Provide proactive support to litigation teams and coordinate with docketing attorneys to ensure all deadlines are docketed correctly.
• Perform quality review of your own work product according to internal department protocols; escalate questions to the Litigation Docketing Manager and docketing attorneys as needed.
• Assist with inter-department training, with a focus on court rules research and interpretation.
• Respond to inquiries from litigation teams regarding docketed events, deadlines, and court rules.
• Prepare and distribute regular docket reports in accordance with firm policy, and provide additional reports upon request.
• Assist with research regarding court rules for assigned jurisdictions and present findings to case teams in a thorough and concise manner.
• Maintain and improve processes and procedures to enhance efficiency and minimize risk; suggest improvements to the Litigation Docketing Manager.
• Communicate docketing policies and procedures to litigation teams and ensure compliance with department best practices, workflows, and protocols.

Requirements

• 5+ years’ docketing experience computing deadlines in federal, state, and agency court jurisdictions, including experience with rules-based docketing systems. Experience with Milana is preferred.
• Thorough knowledge of litigation docketing processes in a law firm.
• Familiarity with federal and state court procedural rules.
• Demonstrated knowledge of the litigation lifecycle.
• Reliable, detail-oriented approach.
• Strong analytical, organizational, communication, time management, and technical skills.
• Highly motivated and proactive, with strong attention to detail.
• Ability to exercise independent and professional judgment.
• Excellent customer service skills, a positive attitude, and the ability to multi-task.
• Ability to work under pressure to meet strict deadlines.
• Ability to identify issues, “own the problem,” draw valid conclusions, and present findings clearly and concisely, including developing and implementing solutions.
• Ability to work effectively in a team-oriented environment.
• Ability to work 8:30–5:30 Pacific Time regardless of work location.

Compensation & Benefits

• Competitive pay and discretionary bonus opportunities; comprehensive benefits package including:
  • Comprehensive medical and dental coverage
  • Generous paid time off
  • Tuition reimbursement
• Retirement and profit sharing plans with employer contribution.
• Back-up child care and health and wellness initiatives.
• The pay range varies by geographic market. Final compensation will be based on education, experience, skills, professional background, overall qualifications, and location.

Estimated starting pay:

• San Diego and Silicon Valley: $37.36–$46.70 per hour (based on a 35 hour workweek), equivalent to $68,000–$85,000 annually.
• Chicago and Minneapolis: $34.87–$43.59 per hour (based on a 37.5 hour workweek), equivalent to $68,000–$85,000 annually.

Location

Remote (work primarily from home). Must be able to work 8:30–5:30 Pacific Time regardless of work location.