Senior Litigation Docketing Specialist

Overview

This role is part of a remote-first Litigation Practice Systems department. Work is primarily performed from home with no expectation of a regular in-office presence.

The organization is seeking a Senior Litigation Docketing Specialist to independently review legal documents and litigation correspondence, calculate and record docketing deadlines, and support litigation teams through accurate reporting and rules-based research.

Responsibilities

• Independently review legal documents and litigation correspondence to accurately calculate, record, and disseminate docket dates under applicable court rules and procedures, including:
  • Understanding source documents
  • Reviewing court dockets as needed
  • Verifying jurisdiction, court/venue, and relevant authorities
  • Analyzing and verifying calculated dates and adjusting for federal, state, statutory, or agency rules, as well as local rules and practices
• Accurately enter all deadlines for firm litigation matters into Milana, the firm’s litigation docketing platform.
• Provide proactive support to litigation teams and coordinate with docketing attorneys to ensure deadlines are docketed correctly.
• Complete quality review of your own work product using internal department protocols; escalate questions to the Litigation Docketing Manager and docketing attorneys as appropriate.
• Assist with inter-department training, with a focus on court rules research and interpretation; perform quality review of Docketing Specialists’ work product.
• Respond to inquiries from litigation teams regarding docketed events, deadlines, and court rules.
• Prepare and distribute regular docket reports to case teams in accordance with firm policy, and provide additional reports upon request.
• Assist with research regarding court rules for assigned jurisdictions and present findings to case teams in a thorough and concise manner.
• Maintain and continuously improve processes and procedures to enhance efficiency and minimize risk; suggest improvements to the Litigation Docketing Manager.
• Promote adherence to docketing policies and procedures through communications with litigation teams and ensure compliance with department best practices and workflows.

Requirements

• 5+ years’ docketing experience computing deadlines in federal, state, and agency court jurisdictions, including experience with rules-based docketing systems
• Experience with Milana is preferred
• Thorough knowledge of litigation docketing processes in a law firm
• Familiarity with federal and state court procedural rules
• Demonstrated knowledge of the litigation lifecycle
• Reliability and strong attention to detail
• Strong analytical, organizational, communication, time management, and technical skills
• Highly motivated and proactive with strong attention to detail
• Ability to exercise independent and professional judgment
• Excellent customer service skills; positive attitude; ability to multi-task
• Ability to work under pressure to meet strict deadlines
• Ability to identify issues, “own the problem,” draw valid conclusions, and present them clearly and concisely, including working to develop and implement solutions
• Ability to work well in a team-oriented environment and contribute to effective working relationships
• Must be able to work 8:30–5:30 Pacific Time regardless of work location

Preferred Qualifications

• Experience with Milana

Compensation & Benefits

• Competitive pay and discretionary bonus opportunities, along with a rich benefits package, including:
  • Comprehensive medical and dental coverage
  • Generous paid time off
  • Tuition reimbursement
• Award-winning retirement and profit sharing plans with employer contribution
• Back-up child care and health and wellness initiatives

Estimated Starting Pay (varies by geographic market)

• San Diego and Silicon Valley: $37.36–$46.70 per hour (based on a 35 hour workweek), equivalent to $68,000–$85,000 annually
• Chicago and Minneapolis: $34.87–$43.59 per hour (based on a 37.5 hour workweek), equivalent to $68,000–$85,000 annually

Final compensation will be based on factors including education, experience, skills, professional background, overall qualifications, and location.

Location

Remote-first role with work primarily performed from home; no expectation of a regular in-office presence. Must be able to work 8:30–5:30 Pacific Time regardless of work location.