Senior Litigation Docketing Specialist

Overview

This role is part of the Litigation Practice Systems Department within the organization’s remote-first team of professionals. The position is a Senior Litigation Docketing Specialist supporting litigation matters through docketing accuracy, deadline management, and court rules research.

Responsibilities

• Independently review legal documents and litigation correspondence to accurately calculate, record, and disseminate docket dates according to applicable court rules and procedures, including:
  • Understanding source documents
  • Reviewing court dockets as needed
  • Verifying jurisdiction, court/venue, and relevant authorities
  • Analyzing and verifying calculated dates, adjusting for federal, state, statutory, or agency rules as well as local rules and practices
• Accurately enter all deadlines for firm litigation matters into Milana, the organization’s litigation docketing platform.
• Provide proactive support to litigation teams and coordinate with docketing attorneys to ensure all deadlines are docketed correctly.
• Conduct quality review of own work product in accordance with internal department protocols; escalate questions appropriately to the Litigation Docketing Manager and docketing attorneys.
• Assist with inter-department training with a focus on court rules research and interpretation; support quality review of Docketing Specialists’ work product.
• Respond to inquiries from litigation teams regarding docketed events, deadlines, and court rules.
• Prepare and distribute regular docket reports to case teams in accordance with firm policy, as well as additional reports upon request.
• Assist with research regarding court rules for assigned jurisdictions and present findings to case teams in a thorough and concise manner.
• Maintain and improve processes and procedures to enhance efficiency and minimize risk; suggest improvements to the Litigation Docketing Manager related to docketing procedures and workflow.
• Promote docketing policies and procedures through communications with litigation teams and ensure compliance with department docketing procedures, best practices, and workflows.

Requirements

• 5+ years’ docketing experience computing deadlines in federal, state, and agency court jurisdictions required, including experience with rules-based docketing systems.
• Experience with Milana is preferred.
• Thorough knowledge of litigation docketing processes in a law firm required.
• Must be familiar with federal and state court procedural rules.
• Demonstrated knowledge of the litigation lifecycle required.
• Must be reliable and detail oriented.
• Strong analytical, organizational, communication, time management, and technical skills.
• Highly motivated and proactive with strong attention to detail.
• Ability to exercise independent and professional judgment.
• Excellent customer service skills, good attitude, and ability to multi-task.
• Ability to work under pressure to meet strict deadlines.
• Ability to identify issues, “own the problem,” draw valid conclusions, present them clearly and concisely, and develop and implement solutions.
• Ability to work effectively in a team-oriented environment.
• Ability to work 8:30–5:30 Pacific Time regardless of work location.

Compensation & Benefits

• Competitive pay and discretionary bonus opportunities, plus a benefits package including:
  • Comprehensive medical and dental coverage
  • Generous paid time off
  • Tuition reimbursement
• Retirement and profit sharing plans with employer contribution.
• Back-up child care and health and wellness initiatives.

Pay range (varies by geographic market):

• San Diego and Silicon Valley: estimated starting pay $37.36–$46.70 per hour (based on a 35 hour workweek), equivalent to $68,000–$85,000 annually.
• Chicago and Minneapolis: estimated starting pay $34.87–$43.59 per hour (based on a 37.5 hour workweek), equivalent to $68,000–$85,000 annually.

Final compensation will be based on factors including education, experience, skills, professional background, overall qualifications, and location.

Location

Remote-first work with no expectation of a regular in-office presence. Must be able to work 8:30–5:30 Pacific Time regardless of work location.