Senior Litigation Docketing Specialist

Overview

This role supports the Litigation Practice Systems Department as a Senior Litigation Docketing Specialist within a remote-first team structure. Team members primarily work from home with no expectation of a regular in-office presence.

Responsibilities

• Independently review legal documents and litigation correspondence to accurately calculate, record, and disseminate docket dates under applicable court rules and procedures, including:
  • Understanding source documents
  • Reviewing court dockets as needed
  • Verifying jurisdiction, court/venue, and relevant authorities
  • Analyzing and verifying calculated dates, adjusting for federal, state, statutory, or agency rules, as well as local rules and practices
• Accurately enter all deadlines for firm litigation matters into Milana, the firm’s litigation docketing platform.
• Provide proactive support to litigation teams and coordinate with docketing attorneys to ensure deadlines are docketed correctly.
• Perform quality review of your own work product according to internal department protocols, escalating questions appropriately to the Litigation Docketing Manager and docketing attorneys.
• Assist with inter-department training with a focus on court rules research and interpretation of those rules.
• Respond to inquiries from litigation teams regarding docketed events, deadlines, and court rules.
• Prepare and distribute regular docket reports to case teams per firm policy, and provide additional reports upon request.
• Assist with research regarding court rules for assigned jurisdictions and present findings to case teams in a thorough and concise manner.
• Maintain and improve processes and procedures to enhance efficiency and minimize risk; provide suggestions to the Litigation Docketing Manager to improve docketing procedures and workflow.
• Promote department docketing policies and procedures through communication with litigation teams; ensure compliance with department procedures, best practices, and workflows.

Requirements

• 5+ years’ docketing experience computing deadlines in federal, state, and agency court jurisdictions required, including experience with rules-based docketing systems. Experience with Milana is preferred.
• Thorough knowledge of litigation docketing processes in a law firm required.
• Familiarity with federal and state court procedural rules required.
• Demonstrated knowledge of the litigation lifecycle required.
• Reliable, detail oriented, and able to exercise independent and professional judgment.
• Strong analytical, organizational, communication, time management, and technical skills.
• Highly motivated and proactive, with strong attention to detail.
• Excellent customer service orientation and ability to multitask.
• Ability to work under pressure to meet strict deadlines.
• Ability to identify issues, “own the problem,” draw valid conclusions, and present them clearly and concisely; ability to develop and implement solutions.
• Ability to work well in a team-oriented environment and contribute to effective team relationships.
• Ability to work 8:30–5:30 Pacific Time regardless of work location.

Compensation & Benefits

• Competitive pay and discretionary bonus opportunities, plus a rich benefits package including:
  • Comprehensive medical and dental coverage
  • Generous paid time off
  • Tuition reimbursement
• Award-winning retirement and profit sharing plans with employer contribution
• Back-up child care and health and wellness initiatives
• Paid time off and tuition reimbursement are included in the benefits package
• The pay range varies by geographic market. Final compensation will be based on factors including education, experience, skills, professional background, overall qualifications, and location.

Estimated starting pay (based on specified workweeks):

• San Diego and Silicon Valley: $37.36–$46.70 per hour (based on a 35 hour workweek), equivalent to $68,000–$85,000 annually.
• Chicago and Minneapolis: $34.87–$43.59 per hour (based on a 37.5 hour workweek), equivalent to $68,000–$85,000 annually.

Location

Remote-first role with ability to work 8:30–5:30 Pacific Time regardless of work location. Estimated starting pay is provided for San Diego, Silicon Valley, Chicago, and Minneapolis.