Site Activation Specialist/ Contract Negotiator

Overview

Under moderate supervision, this role executes feasibility, site identification, regulatory, start-up, and maintenance activities in accordance with regulations, SOPs, and project requirements at the regional or country level.

The position prepares and manages site documentation, reviews and negotiates site documents and contracts with sites and sponsors, maintains and reports site performance metrics, and serves as the primary point of contact for investigative sites. Responsibilities include tracking completion of required site documents, ensuring contracts are fully executed, and establishing project timelines. The role supports country/region-level tasks related to site activation and may include maintenance activities.

Responsibilities

• With moderate oversight and supervision, perform feasibility, site activation, and some maintenance activities in assigned studies for investigative sites, following applicable regulations, SOPs, and work instructions.
• Work closely with the Site Activation Manager (SAM), Project Management team, and other departments as needed.
• Review documents for completeness, consistency, and accuracy under guidance of senior staff.
• Prepare site documents and review them for completeness and accuracy.
• Inform team members when regulatory, contractual, and other documents for individual sites are complete.
• Distribute completed documents to investigative sites and internal project team members.
• Update and maintain internal systems, databases, tracking tools, timelines, and project plans with accurate and complete project-specific information.
• Review, track, and follow up on the progress, approval, and execution of required documents, including questionnaires, CDAs, regulatory/ethics approvals, Informed Consent Form (ICF), and Investigator Pack (IP) release documents.

Requirements

• Bachelor’s Degree in life sciences or a related field (required).
• 1–3 years clinical research or other relevant experience, or an equivalent combination of education, training, and experience.
• 3 years of experience in a healthcare environment, or an equivalent combination of education, training, and experience (as stated).

Compensation & Benefits

• Potential base pay range (annualized): $49,200.00 – $123,000.00.
• Actual base pay offered may vary based on job-related qualifications (including knowledge, skills, education, and experience), location, and/or schedule (full or part-time).
• Depending on the position, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.

Equal Opportunity

• Equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable law.

Integrity in Hiring

• Maintains a zero tolerance policy for candidate fraud. Information and credentials submitted must be truthful and complete. False statements, misrepresentations, or material omissions may result in disqualification of an application and/or termination of employment if discovered later, in accordance with applicable law.