Sr Administrative Associate /Legal Services - 2nd Shift

Overview

• Fully remote position.
• This role, Senior Administrative Associate / Legal Services (2nd Shift), manages core legal administrative workflows to support timely and accurate legal operations on the West Coast, specifically California.

Responsibilities

• Manage electronic court filings and service across multiple portals (state and federal)
• Conduct legal research using Lexis, Westlaw, and PACER
• Prepare discovery and litigation shells and format pleadings according to firm styles
• Schedule court appearances and manage related logistics
• Handle document management using Adobe Acrobat and DocuSign
• Oversee PCard expense reconciliations and judicial form processing
• Use logs and tracking software for administrative tasks
• Provide administrative support including phone handling, customer service, and document editing
• Communicate with team members and supervisors regarding tasks and deadlines
• Protect confidential company and client information
• Meet deadlines for task completion
• Troubleshoot basic equipment issues
• Assist in developing and delivering training for administrative staff
• Serve as a subject matter expert and resource for junior employees
• Prioritize work and perform quality assurance on own and others’ work
• Adhere to organizational and client policies
• Use equipment and supplies efficiently
• Perform other duties as assigned

Requirements

• High school diploma or equivalent
• Minimum two years of administrative support experience in a legal or professional setting; one year of related client operation experience may substitute
• Experience managing filings across state, federal, and arbitration platforms, including California vendors and various complex case portals
• Proficiency with MS Office (Word, Excel, PowerPoint) and legal administrative software
• Strong attention to detail and ability to manage multiple projects
• Skilled in scheduling court appearances via telephonic or virtual platforms
• Good organizational, communication, and customer service skills
• Ability to handle sensitive information confidentially
• Capable of working independently and collaboratively in a fast-paced environment
• Self-motivated with a positive attitude

Compensation & Benefits

• Pay rate: $26.92 hourly
• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) with company match
• Paid maternity leave

Location

• West Coast operations, specifically California

Equal Opportunity

The employer is an equal opportunity employer and provides consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.