Attorney Recruiting Assistant

Overview

This role supports the Associate, Counsel, Law Student, and Virtual Office recruiting efforts within a legal recruiting team. The position involves managing day-to-day recruiting activities including lateral hiring, entry-level recruiting, and the Summer Clerk Program. It requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, high-volume environment.

Responsibilities

General Administrative Support

• Provide administrative support to the Director and West Coast Manager of Attorney Recruiting.
• Manage correspondence, calendars, and expense reports.
• Prepare reports and respond to ad hoc data requests and surveys.
• Coordinate complex interview schedules, meetings, and recruiting logistics.
• Support a professional and positive candidate experience throughout the recruiting process.
• Assist with travel arrangements and event logistics related to recruiting programs.
• Perform additional duties as assigned.

Lateral Attorney Recruiting

• Maintain candidate files and databases with accurate records and status updates.
• Coordinate logistics and scheduling for virtual and in-person candidate interviews.
• Assist with onboarding new lateral attorney hires.
• Prepare electronic evaluation packets and follow up to collect interviewer feedback.

Law Student Recruiting & Summer Clerk Program

• Assist with execution of the Summer Clerk Program and law school outreach events.
• Support law school outreach efforts including job fairs, panels, and networking events.
• Assist with On-Campus Interview (OCI) logistics such as resume packet preparation, interview scheduling, and callback coordination.
• Provide virtual and on-site assistance for recruiting programs and events as needed.
• Update and maintain recruiting data within the applicant tracking system ensuring accuracy.

Qualifications and Skills

• Bachelor’s degree or equivalent professional experience.
• 1–2 years of experience in legal recruiting, professional services, or a corporate environment.

Core Competencies

• Strong written and verbal communication skills.
• High responsiveness and accountability with consistent follow-through.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Sound judgment and discretion handling confidential information.

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Experience with applicant tracking systems such as viRecruit or similar platforms.
• Comfortable using standard office technology, virtual meeting tools, and AI tools.

Work Style

• Proactive and self-directed with the ability to work collaboratively.
• Operates with urgency and follows through without reminders.
• Comfortable managing high volume work with competing priorities and shifting deadlines.
• Willingness to work additional hours during peak recruiting periods.

Compensation and Benefits

• Hourly rate range: $28.00 to $31.00, determined by location, experience, skills, qualifications, and other job-related factors.
• Benefits include health, dental, and vision insurance; 401(k) with profit sharing; 15 days of paid time off (including sick leave as applicable); 10 paid holidays per benefit year.
• Wellness programs and 24/7 telehealth services are provided.

Location

• Remote or Hybrid (Southern California) with the option to work from an office if desired.

Additional Information

• This position requires flexibility during peak recruiting periods.
• Qualified applicants with arrest or conviction records will be considered in accordance with applicable fair chance laws.
• The employer is an equal opportunity employer committed to nondiscrimination.
• Relocation costs are not covered.
• Only direct applicants will be considered; third-party recruiters or agencies will not be contacted.
• No phone inquiries, please.