Attorney Recruiting Assistant

Overview

This role supports the Associate, Counsel, and Law Student recruiting efforts, including virtual office recruiting. It offers a remote or hybrid work option based in Southern California, with the possibility to work from an office if preferred. The position is full-time and requires flexibility during peak recruiting periods.

The role involves supporting a high-performing team responsible for hiring legal talent across the organization. It requires managing day-to-day recruiting activities such as lateral hiring, entry-level recruiting, and the Summer Clerk Program in a fast-paced, high-volume environment.

Responsibilities

General Administrative Support

• Provide administrative support to the Director and West Coast Manager of Attorney Recruiting.
• Manage correspondence, calendars, and general administrative tasks for the recruiting team.
• Process expense reports and check requests using systems like Chrome River.
• Prepare reports and respond to ad hoc data requests and surveys.
• Coordinate complex interview schedules, meetings, and recruiting logistics.
• Support a professional and positive candidate experience throughout the recruiting process.
• Assist with travel arrangements and event logistics related to recruiting programs.
• Perform additional duties as assigned.

Lateral Attorney Recruiting

• Maintain candidate files and databases with accurate records and status updates.
• Coordinate logistics and scheduling for virtual and in-person candidate interviews.
• Assist with onboarding new lateral attorney hires.
• Prepare electronic evaluation packets and follow up to collect interviewer feedback.

Law Student Recruiting & Summer Clerk Program

• Assist with execution of the Summer Clerk Program and law school outreach events.
• Support law school outreach efforts including job fairs, panels, and networking events.
• Assist with On-Campus Interview (OCI) logistics such as resume packet preparation, interview scheduling, and callback coordination.
• Provide virtual and on-site assistance for recruiting programs and events as needed.
• Update and maintain recruiting data within the applicant tracking system ensuring accuracy.

Qualifications and Skills

• Bachelor’s degree or equivalent professional experience.
• 1–2 years of experience in legal recruiting, professional services, or a corporate environment.

Core Competencies

• Strong written and verbal communication skills for professional interaction with candidates, attorneys, and internal stakeholders.
• High responsiveness and accountability with a proven track record of following through on tasks.
• Ability to manage multiple priorities and deadlines in a fast-paced, high-volume environment.
• Strong attention to detail and organizational skills, especially in managing complex scheduling and logistics.
• Sound judgment and discretion in handling confidential and sensitive information.

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Experience with applicant tracking systems such as viRecruit or similar platforms.
• Comfortable using standard office technology, virtual meeting tools, and AI tools.

Work Style

• Proactive and self-directed with the ability to manage responsibilities independently while collaborating with a team.
• Operates with urgency and consistently follows through without reminders.
• Comfortable managing a high volume of work with competing priorities and shifting deadlines.
• Willingness to work additional hours during peak recruiting periods as needed.

Compensation and Benefits

• Hourly rate range: $28.00 to $31.00, determined by factors including location, experience, internal equity, skills, and qualifications.
• Benefits include health, dental, and vision insurance; 401(k) with profit sharing; 15 days of paid time off (including sick leave as applicable); 10 paid holidays per benefit year.
• Wellness programs and 24/7 telehealth services are provided to support overall well-being.

Additional Information

• Qualified applicants with arrest or conviction records will be considered in accordance with applicable fair chance laws.
• The organization is an equal opportunity employer committed to providing equal employment opportunities regardless of protected status.
• Relocation costs are not covered.
• Only direct applicants will be considered; third-party recruiters or agencies will not be contacted.
• No phone inquiries, please.

Location

Remote or Hybrid (Southern California) with the option to work from an office if desired.