Attorney Recruiting Assistant

Overview

This role supports the Associate, Counsel, Law Student, and Virtual Office recruiting efforts for a legal services organization. The position is full-time with flexibility required during peak recruiting periods. It offers remote or hybrid work options based in Southern California, with the choice to work from an office if preferred.

Responsibilities

General Administrative Support

• Provide administrative assistance to the Director and West Coast Manager of Attorney Recruiting.
• Manage correspondence, calendars, and expense reports using systems like Chrome River.
• Prepare reports and respond to ad hoc data requests and surveys.
• Coordinate complex interview schedules, meetings, and recruiting logistics.
• Support a professional and positive candidate experience throughout the recruiting process.
• Assist with travel arrangements and event logistics related to recruiting programs.
• Perform additional duties as assigned.

Lateral Attorney Recruiting

• Maintain candidate files and databases with accurate records and status updates.
• Coordinate logistics and scheduling for virtual and in-person candidate interviews.
• Assist with onboarding new lateral attorney hires.
• Prepare electronic evaluation packets and follow up to collect feedback from interviewers.

Law Student Recruiting & Summer Clerk Program

• Assist with execution of the Summer Clerk Program and law school outreach events.
• Support law school outreach efforts including job fairs, panels, and networking events.
• Assist with On-Campus Interview (OCI) logistics such as resume packet preparation, interview scheduling, and callback coordination.
• Provide virtual and on-site assistance for recruiting programs and events as needed.
• Update and maintain recruiting data within the applicant tracking system ensuring accuracy.

Qualifications and Skills

• Bachelor’s degree or equivalent professional experience.
• 1–2 years of experience in legal recruiting, professional services, or a corporate environment.

Core Competencies

• Strong written and verbal communication skills for professional interaction with candidates, attorneys, and internal stakeholders.
• High responsiveness and accountability with a proven track record of following through on tasks.
• Ability to manage multiple priorities and deadlines in a fast-paced, high-volume environment.
• Strong attention to detail and organizational skills, especially in managing complex scheduling and logistics.
• Sound judgment and discretion in handling confidential and sensitive information.

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Experience with applicant tracking systems such as viRecruit or similar platforms.
• Comfortable using standard office technology, virtual meeting tools, and AI tools.

Work Style

• Proactive and self-directed with the ability to manage responsibilities independently while collaborating with a team.
• Operates with urgency and consistently follows through without reminders.
• Comfortable managing a high volume of work with competing priorities and shifting deadlines.
• Willingness to work additional hours during peak recruiting periods as needed.

Compensation and Benefits

• Hourly rate range: $28.00 to $31.00, determined by factors including location, experience, skills, and qualifications.
• Benefits include health, dental, and vision insurance; 401(k) with profit sharing; 15 days of paid time off (including sick leave as applicable); 10 paid holidays per benefit year.
• Wellness programs and 24/7 telehealth services support overall well-being.

Equal Opportunity and Compliance

• Qualified applicants with arrest or conviction records will be considered in accordance with applicable fair chance laws.
• The employer provides equal employment opportunities regardless of race, ethnicity, religion, sex, gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status.

Additional Information

• Relocation costs are not covered.
• Only direct applicants will be considered; third-party recruiters or agencies will not be contacted.
• No phone inquiries, please.
• This job description is not all-inclusive; additional duties may be assigned and requirements may change over time.

Location

Remote or Hybrid (Southern California) with option to work from an office location.