Contract Specialist

Overview

A leading provider of construction project controls software is seeking a Contract Specialist to join their Global Sales team. This role focuses on creating, tracking, and managing software sales and services contracts primarily in North America. The position supports the Global Contracts Team and collaborates closely with Sales, Services, and Sales Operations teams. This is a remote position ideally suited for candidates located in the United States.

Responsibilities

• Draft software sales and services agreements based on standard contract principles.
• Review existing contracts, purchase orders, and proposals to facilitate new order creation.
• Update customer files with contract data and negotiated terms.
• Create, track, and manage contract changes outside of standard agreement terms.
• Develop contract variations based on prior agreements.
• Utilize MS Office, Salesforce, Conga, and SharePoint to track and manage contracts.
• Provide backup support to team members in other regions as needed.
• Negotiate terms and conditions in alignment with the organization's risk profile and intellectual property considerations.
• Coordinate proposals and RFP responses in a project management capacity, ensuring compliance with risk requirements.
• Draft contract notices and termination letters.
• Ensure compliance with ISO 9001:2015 procedures and U.S. trade and export restrictions.
• Perform other projects and responsibilities as assigned.

Requirements

• Minimum of 3 years experience managing and negotiating contracts in a commercial, sales-driven environment.
• Prior experience within a software or technology organization is strongly preferred.
• Experience coordinating RFPs, RFIs, RFQs, and proposal responses in collaboration with internal teams is highly desirable.
• Familiarity with procurement and sourcing processes is a plus.
• Experience with U.S. government contracting and/or negotiation is advantageous.
• Proficiency with Salesforce, Conga CLM, or other Contract Lifecycle Management platforms is strongly preferred.
• Proficient in MS Office applications.
• High integrity, dependability, strong sense of urgency, and results orientation.
• Professional business communication skills for interaction with external customers, sales teams, and senior leadership.
• Strong complex problem-solving and critical thinking abilities.
• Detail-oriented with the ability to multitask effectively.
• Ability to work independently in a fast-paced, remote environment.
• Comfortable handling repetitive tasks and high volumes of contract processing.
• Contract Management Certification is a plus but not required; experience reading and creating contracts from templates is more important.

Compensation & Benefits

The organization offers a comprehensive benefits package including top-tier medical, dental, and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability coverage, retirement plans with matching contributions, and generous paid time off.

Location

This is a remote position with a preference for candidates located in the United States.