Copyrights Executive

Overview

The Copyright Executive coordinates the copyright registration process for eligible books published through the organization. This role involves working with authors to collect and verify required documents, preparing and submitting applications through the applicable government copyright portal, and tracking each application through completion.

Responsibilities

Copyright Application Processing

• Prepare and submit copyright registration applications for books through the relevant government copyright portal.
• Ensure applications are completed accurately and in accordance with applicable requirements.
• Collect, organize, and verify application-specific information and documents.
• Review application details before submission to minimize errors, omissions, and rejections.
• Track application status and maintain records of acknowledgements, application numbers, and certificates.
• Monitor application updates, objections, discrepancies, and requests for additional information.
• Coordinate timely submission of clarifications or supplementary documents where required.

Author Communication and Coordination

• Contact authors using email, phone, or other approved communication channels to explain the copyright registration process.
• Request necessary information, declarations, author details, manuscript copies, and supporting documents.
• Follow up with authors to obtain pending information and resolve incomplete submissions.
• Respond professionally to author questions about documentation and application progress.
• Keep authors informed about important updates, pending requirements, and registration status.
• Maintain clear communication records for each application.

Documentation and Record Management

• Maintain an organized database/tracker of copyright applications and their current status.
• Store application documents and author communications securely.
• Maintain accurate records of submission dates, application references, pending actions, and outcomes.
• Prepare periodic reports on applications submitted, pending documentation, and registrations completed.
• Handle author manuscripts and personal information confidentially.

Internal Coordination

• Coordinate with editorial, publishing, production, and operations teams to obtain required book and publication details.
• Identify missing information or discrepancies and resolve them with relevant teams.
• Escalate complex copyright ownership, authorship, permission, or documentation issues to the appropriate internal team.
• Suggest process improvements to make the copyright application workflow more efficient.

Requirements

• Excellent written and verbal communication skills: English, Tamil and Hindi.
• Strong follow-up skills and author relationship management.
• Strong attention to detail and accuracy in data entry.
• Proficiency in MS Excel or Google Sheets, email, and standard office applications.
• Ability to manage multiple applications and deadlines simultaneously.
• Strong organizational and problem-solving abilities.
• Ability to work independently and maintain productivity in a remote environment.
• Professional handling of confidential information.

Eligibility Criteria

• Bachelor’s degree in any discipline; qualifications in law, commerce, arts, or publishing are preferred.
• Prior experience in copyright registration, intellectual property documentation, publishing operations, or government portal applications is desirable.
• Freshers with excellent communication, documentation, and computer skills may also apply.
• Familiarity with online government portals and digital documentation processes is an advantage.
• Knowledge of copyright registration procedures in India will be an added advantage.

Preferred Qualifications

• Qualifications in law, commerce, arts, or publishing.
• Experience with copyright registration and intellectual property documentation.
• Familiarity with government copyright portal workflows.
• Knowledge of copyright registration procedures in India.

Compensation & Benefits

• Employee Stock Options
• Paid Time Off for Annual Vacations
• Healthcare Insurance

Location

Fully remote