IP Docketing Assistant

Overview

This is a fully remote position.

The organization is a fast-growing intellectual property boutique based in Northern Virginia. The team supports patent and trademark processes through professional, collaborative docketing and prosecution services, handling complex procedural and regulatory requirements.

Responsibilities

• Review, prioritize, process, and docket incoming mail and email from clients, associates, counsel, and the USPTO.
• Open new matters and create and maintain electronic files.
• Ensure incoming documents meet USPTO requirements and internal procedures.
• Support patent prosecution with administrative and docketing functions.
• Prepare client correspondence and invoices.
• Generate reports, and maintain spreadsheets and databases.
• Proofread documents.
• Prepare and file documents with the USPTO.
• Maintain compliance with USPTO and internal policies.
• Contribute to special projects and firm initiatives as needed.

Requirements

• Minimum of 2 years of general intellectual property experience.
• Ability to work independently and prioritize tasks effectively.
• Strong organizational and writing skills.
• Precise proofreading skills and attention to detail.
• Ability to work under pressure in a high-volume environment.
• Proficiency with Chrome and Microsoft Office.
• Ability to lift or carry at least 20 pounds.
• High school diploma or GED required; college degree is a plus.
• Willingness to learn trademark docketing if lacking prior experience.

Compensation & Benefits

• The pay range and compensation package for this role will be determined based on the candidate’s experience, skills, and other relevant factors.

Equal Opportunity

The organization is an equal opportunity employer. It celebrates diversity and is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Location

Northern Virginia (the role is fully remote).