IP Operations Systems Specialist

Overview

This remote-first role is part of an organization’s Practice Systems Department within a distributed team (primarily working from home with no expectation of a regular in-office presence). The position focuses on ensuring that intellectual property (IP) systems and related operations are accurate, current, and supported through audits, reporting, and process improvements.

This is a remote-first position, with a focus on candidates in MA, DE, NY, CA, DC, MN, TX, GA, and IL.

Responsibilities

• Ensure that IP systems are maintained through regular audits, data cleanup, and validation.
• Assist with daily matter opening and staffing updates required by the practice groups.
• Develop and run recurring and ad hoc reports and audits in response to requests made through processes established by department leadership.
• Assist with initiatives to implement automation to create efficiencies for the IP Operations team and practice groups.

Requirements

• Bachelor’s degree in business administration or similar field, or equivalent experience.
• At least 3 years of experience in patent or trademark prosecution support services (preferred).
• Demonstrated proficiency in:
  • Microsoft Word
  • Microsoft Excel
  • IP docketing/management systems
  • Document management systems
• MS SQL skills (preferred).

Compensation & Benefits

• Competitive pay with discretionary bonus opportunities and a benefits package that includes comprehensive medical and dental coverage, generous paid time off, and tuition reimbursement.
• Retirement and profit sharing plans with employer contribution.
• Paid time off and additional family-friendly support including back-up child care.
• Health and wellness initiatives.
• Final compensation will be based on education, experience, skills, professional background, overall qualifications, and location.

Estimated starting pay (based on a 35-hour workweek unless otherwise noted):

• In Boston, New York, San Diego, and Silicon Valley: $37.36 - $46.70 per hour, equivalent to $68,000 - $85,000 annually.
• In Chicago, Minneapolis, and Washington, D.C.: $34.87 - $43.59 per hour (based on a 37.5-hour workweek), equivalent to $68,000 - $85,000 annually.

Location

Remote-first position, with a focus on candidates in MA, DE, NY, CA, DC, MN, TX, GA, and IL.