IP Operations Systems Specialist

Overview

This role supports the organization’s remote-first Practice Systems Department as an IP Operations System Specialist. Team members work primarily from home with no expectation of a regular in-office presence.

This is a remote-first position with a focus on candidates in MA, DE, NY, CA, DC, MN, TX, GA, and IL.

Responsibilities

• Maintain IP systems through regular audits, data cleanup, and validation.
• Support daily matter opening and staffing updates required by practice groups.
• Develop and run recurring and ad hoc reports and audits in response to requests submitted through department-established processes.
• Assist with initiatives to implement automation to improve efficiencies for the IP Operations Team and practice groups.

Requirements

• Bachelor’s degree in business administration or similar field, or equivalent experience.
• At least 3 years of experience in patent or trademark prosecution support services (preferred).
• Demonstrated proficiency in Microsoft Word and Microsoft Excel.
• Familiarity with IP docketing/management systems and document management systems.

Preferred Qualifications

• MS SQL skills.

Compensation & Benefits

• Competitive pay and discretionary bonus opportunities.
• Comprehensive benefits package, including:
  • Medical and dental coverage
  • Generous paid time off
  • Tuition reimbursement
• Retirement and profit sharing plans with employer contribution.
• Back-up child care and health and wellness initiatives.
• Final compensation will be based on factors including education, experience, skills, professional background, overall qualifications, and location.

Estimated starting pay (based on a 35-hour workweek or 37.5-hour workweek, as noted):

• Boston, New York, San Diego, and Silicon Valley: $37.36 - $46.70 per hour (equivalent to $68,000 - $85,000 annually)
• Chicago, Minneapolis, and Washington, D.C.: $34.87 - $43.59 per hour (equivalent to $68,000 - $85,000 annually)

Location

Remote-first position with a focus on candidates in MA, DE, NY, CA, DC, MN, TX, GA, and IL.