IP Operations Systems Specialist

Overview

The organization is seeking an IP Operations System Specialist to support the Practice Systems Department. This is a remote-first position with no expectation of a regular in-office presence.

This role focuses on candidates in MA, DE, NY, CA, DC, MN, TX, GA, and IL.

Responsibilities

• Ensure IP systems are maintained through regular audits, data cleanup, and validation.
• Assist with daily matter opening and staffing updates required by practice groups.
• Develop and run recurring and ad hoc reports and audits in response to requests made through established departmental processes.
• Support initiatives to implement automation that creates efficiencies for the IP Operations Team and practice groups.

Requirements

• Bachelor’s degree in business administration or similar field, or equivalent experience.
• At least 3 years of experience in patent or trademark prosecution support services (preferred).
• Demonstrated proficiency in:
  • Microsoft Word
  • Microsoft Excel
  • IP docketing/management systems
  • Document management systems
• MS SQL skills (preferred).

Compensation & Benefits

• Competitive pay and discretionary bonus opportunities, plus a benefits package that includes:
  • Comprehensive medical and dental coverage
  • Generous paid time off
  • Tuition reimbursement
  • Retirement and profit sharing plans with employer contribution
  • Back-up child care and health and wellness initiatives
• Final compensation will be based on multiple factors, including education, experience, skills, professional background, overall qualifications, and location.
• Estimated starting pay:
  • Boston, New York, San Diego, and Silicon Valley: $37.36 - $46.70 per hour (based on a 35-hour workweek), equivalent to $68,000 - $85,000 annually
  • Chicago, Minneapolis, and Washington, D.C.: $34.87 - $43.59 per hour (based on a 37.5-hour workweek), equivalent to $68,000 - $85,000 annually

Location

Remote-first, with a focus on candidates in MA, DE, NY, CA, DC, MN, TX, GA, and IL.