IP Operations Systems Specialist

Overview

This role is part of a remote-first Practice Systems / Practice Operations environment. Work is primarily performed from home with no expectation of a regular in-office presence.

The organization is seeking an IP Operations System Specialist to support the maintenance and reporting needs of its intellectual property systems.

Responsibilities

• Ensure IP systems are maintained through regular audits, data cleanup, and validation.
• Support daily matter opening and staffing updates required by the practice groups.
• Develop and run recurring and ad hoc reports and audits in response to requests made through processes established by department leadership.
• Assist with initiatives to implement automation to create efficiencies for the IP Operations team and practice groups.

Requirements

• Bachelor’s degree in business administration or similar field, or equivalent experience.
• At least 3 years of experience in patent or trademark prosecution support services (preferred).
• Demonstrated proficiency in Microsoft Word; Microsoft Excel; IP docketing/management systems; and document management systems.

Preferred Qualifications

• MS SQL skills.
• Experience supporting patent or trademark prosecution workflows.

Compensation & Benefits

• Competitive pay and discretionary bonus opportunities, along with a benefits package that includes:
  • Comprehensive medical and dental coverage
  • Generous paid time off
  • Tuition reimbursement
• Award-winning retirement and profit sharing plans with employer contribution.
• Family-friendly benefits, including back-up child care, as well as health and wellness initiatives.
• Final compensation will be based on education, experience, skills, professional background, overall qualifications, and location.

Estimated starting pay:

• In Boston, New York, San Diego, and Silicon Valley: $37.36 - $46.70 per hour (based on a 35-hour workweek), equivalent to $68,000 - $85,000 annually.
• In Chicago, Minneapolis, and Washington, D.C.: $34.87 - $43.59 per hour (based on a 37.5-hour workweek), equivalent to $68,000 - $85,000 annually.

Location

Remote-first position with a focus on candidates in MA, DE, NY, CA, DC, MN, TX, GA, and IL.

Diversity Commitment

The organization values diversity as a driver of creativity and innovation, and believes multiple perspectives enhance the quality of legal services provided.