Legal Billing Specialist

Overview

Legal Billing Specialist

• Location: Rochester, NY | Hybrid or Fully Remote (Full-Time)
• Salary: $50,000–$60,000, based on experience

This role involves supporting the law firm’s billing operations by managing the billing cycle from pre-bill through invoice submission. The position requires close collaboration with attorneys and internal teams to ensure invoices are accurate, timely, and compliant with client billing requirements.

Responsibilities

• Generate, review, and edit client pre-bills for accuracy.
• Coordinate pre-bill distribution and follow up with attorneys for edits, approvals, and timely processing.
• Prepare, review, and submit client invoices according to specific billing requirements.
• Monitor invoice status and resolve missing information, discrepancies, and delays.
• Respond to attorney and client billing questions and requests.
• Review Work in Process (WIP) aging monthly and follow up to ensure matters are billed promptly.
• Partner with billing attorneys, Accounting/Finance, and internal teams to resolve billing issues.
• Maintain accurate and organized billing records and supporting documentation.
• Assist with special projects and additional billing needs as required.

Requirements

• Legal billing experience is required.
• Strong understanding of legal billing practices, terminology, billing cycles, and attorney/client billing requirements.
• Experience managing complex or high-volume billing.
• Strong analytical skills and exceptional attention to detail.
• Proficiency in Microsoft Excel and Word.
• Excellent written and verbal communication skills.
• Ability to work effectively with attorneys, clients, and colleagues.
• Self-motivated and comfortable working independently in a remote environment while remaining highly collaborative and responsive.
• Strong customer-service mindset with the ability to manage competing priorities and deadlines.

Preferred Qualifications

• 2–3+ years of billing experience within a law firm environment preferred (listed as 23+ years in the original posting).
• Experience with Aderant preferred; experience with other legal billing/accounting platforms will also be considered.

Compensation & Benefits

• Health Insurance
• Health Savings
• Dental
• Vision
• 401(k)
• PTO

Location

• Rochester, NY area fully remote opportunity (also available as hybrid).