Litigation Docketing Specialist

Overview

The Litigation Docketing Specialist is a member of the Litigation Docketing Department and works under the supervision of the Litigation Docketing Manager and Litigation Docketing Coordinator. This role supports attorneys and legal staff by providing thorough and accurate litigation calendaring services for federal, state, and agency matters.

Responsibilities

• Review court documents, legal correspondence, and case team requests.
• Enter deadlines and case information into the firm’s rules-based calendaring software, Milana.
• Follow all department docketing procedures, best practices, and workflows.
• Respond to requests from attorneys and legal staff regarding deadlines and court rules.
• Conduct jurisdictional research and provide comprehensive summaries to case teams.
• Ensure assigned calendaring is accurate and completed in a timely manner.
• Maintain policies and protocols to support accurate entry of deadlines and docket entries into Milana.
• Create and circulate reports to case teams for review and confirmation of deadlines.
• Perform quality review of work product in accordance with internal department procedures.
• Escalate questions to senior docketing staff and the Litigation Docketing Manager in a timely manner.
• Provide suggestions to the Litigation Docketing Manager to improve department procedures and workflow.
• Stay current on developments, procedures, and rules in applicable forums, as well as general state and federal practices.
• Complete special projects as needed.

Requirements

• Degree from an accredited college or university, paralegal certificate, or equivalent experience/education.
• Minimum of 2 years of docketing experience in a law firm setting.
• Prior experience computing deadlines in both federal and state courts is required.
• Strong attention to detail, analytical and organizational skills, and a strong work ethic.
• Ability to take direction without constant supervision.
• Knowledge of the litigation lifecycle, legal procedures, terminology, and court rules in both federal and state courts.
• Ability to define problems, collect data, establish facts, draw valid conclusions, and effectively summarize findings.
• Excellent communication and people skills; ability to exercise professionalism and diplomacy.
• Ability to work well under pressure to meet strict deadlines.
• Highly adaptable to a fluid, ever-changing work environment.
• Service-oriented mindset and ability to work collaboratively in a team setting.
• Proficiency in MS Office is preferred.
• Ability to work overtime when required is necessary.

Preferred Qualifications

• Experience computing deadlines using Milana (preferred).
• Familiarity with rules-based calendaring software such as Milana.

Compensation & Benefits

Pay is determined by factors such as experience, skills, and location. In addition to base pay, employees may be eligible for performance bonuses and benefits such as healthcare, retirement plans, and paid time off.

In California, the salary/wage range is $85,000 - $105,000 annually.

Location

California