Senior Litigation Docketing Specialist

Overview

The Senior Litigation Docketing Specialist is part of the Litigation Docketing Department and works under the supervision of the Litigation Docketing Manager and Litigation Docketing Coordinator. This role partners with attorneys and legal staff to provide accurate litigation calendaring services for federal, state, and agency matters.

Key duties include independently reviewing court documents, legal correspondence, and case team requests, then entering deadlines into the firm’s rules-based calendaring software (Milana). The Senior Specialist also provides quality review and training to other Litigation Docketing Specialists and follows docketing procedures, department protocols, best practices, and workflows.

Responsibilities

• Independently calendar firm litigation matters with minimal direct supervision, ensuring efficiency and accuracy
• Respond to attorneys and legal staff regarding deadlines and applicable court rules
• Conduct jurisdictional research and provide comprehensive summaries to case teams
• Ensure assigned calendaring is accurate and completed in a timely manner
• Perform quality review and audits of other Litigation Docketing Specialists’ work product
• Provide mentorship and inter-department training to docketing staff
• Create and circulate reports to case teams for review and confirmation of deadlines
• Maintain policies and protocols to ensure accurate entry of deadlines and docket entries into Milana
• Assist with drafting department materials, including best practices, manuals, training videos, and intranet online content
• Assist with new hire orientations, including training on the calendaring system and department policies and procedures
• Assist the Litigation Docketing Manager with firm-wide training programs on calendaring software and department processes/workflows
• Provide suggestions to improve department procedures and workflow
• Stay informed of developments, procedures, and rules in relevant forums, including federal and state practices
• Support department objectives and goals by advancing related work
• Perform additional responsibilities as assigned

Requirements

• Degree from an accredited college or university, a paralegal certificate, or equivalent experience/education
• Minimum 5 years of docketing experience in a law firm setting
• Extensive knowledge of the litigation lifecycle, legal procedures, terminology, and court rules in both federal and state courts
• Proven experience computing deadlines in both federal and state court jurisdictions
• Strong analytical skills and exceptional attention to detail and accuracy
• Ability to summarize requested information and conduct thorough research
• Strong organizational, prioritization, and multi-tasking skills in a fast-paced environment
• Strong work ethic, self-motivation, and willingness to take initiative and own tasks and responsibilities
• Excellent communication and people skills, with professionalism and diplomacy
• Ability to work well under pressure to meet strict deadlines and adapt to a changing environment
• Service-oriented approach and ability to work collaboratively in a team setting
• Ability to work overtime when required

Preferred Qualifications

• Substantial experience with rules-based calendaring software, particularly Milana
• Experience with Milana
• Strong proficiency in MS Office

Compensation & Benefits

• Salary/Wage Range: $95,000 - $125,000 annually
• Merit-based raises may be available
• Benefits may include healthcare, retirement plans, and paid time off

Location

Offices across California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina.