Patent Assistant (Flexible Location)

Overview

This role offers the flexibility to be based in any U.S. office location. The position supports attorneys and technology specialists within the Patent Prosecution Department by assisting with the preparation and filing of patent-related documents and managing client correspondence.

Responsibilities

• Create, edit, format, and produce documents using Word, Excel, Adobe, and PowerPoint
• Support patent attorneys and technology specialists with legal and administrative tasks related to patent applications
• Prepare and file various patent documents with the United States Patent and Trademark Office (USPTO), including new patent applications, sequence listings, Office Action responses, Missing Parts responses, Information Disclosure Statements (IDS), Terminal Disclaimers, Requests for Continued Examination (RCEs), change of Applicant and inventorship documents, Assignments, Declarations, Powers of Attorney, Issue Fee payments, Patent Term Adjustment requests, and Patent Term Extension filings
• Communicate with clients, the USPTO, and foreign associates to ensure accurate and timely filings
• Review and maintain docket deadlines for assigned clients, managing all aspects of filing formalities
• Assist with creation, editing, and finalization of licensing documents
• Provide assistance with ongoing projects to ensure consistency and accuracy
• Maintain paperless files through the firm’s document management system
• Provide overflow support to the team as needed

Requirements

• Bachelor's degree required
• Minimum of 3 years of U.S. patent prosecution experience in a fast-paced law firm environment
• Experience with life sciences-based patent prosecution strongly preferred
• Strong attention to detail with the ability to manage multiple tasks and meet deadlines independently
• Sound judgment and ability to maintain confidentiality of sensitive information
• Proactive problem-solving skills
• Ability to work independently and escalate issues when necessary
• Excellent interpersonal, organizational, and communication skills (written and verbal)
• Ability to work well in a team environment and maintain a positive atmosphere
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe, Foundation IP, WIPO Sequence, and other patent prosecution software
• Experience with PatDocs, Derwent, and TotalPatent One is a plus
• Willingness and flexibility to work overtime as needed
• Familiarity with time and billing software is a plus

Compensation & Benefits

• Anticipated salary range: $80,000 - $95,000
• Actual salary will be based on qualifications, experience, education, certifications, and location

Location

• Ability to work from any U.S.-based office
• Periodic physical presence in the office may be required based on business needs

Equal Opportunity

The employer is committed to providing an equal opportunity work environment without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and expression, or any other legally protected status.