Trade Mark Paralegal

Overview

This is a full-time, fully remote role for an experienced Trade Mark Paralegal. You will work closely with solicitors, Trade Mark Attorneys, and the wider IP team to support high-quality trade mark portfolio management across a range of clients.

Responsibilities

• Manage day-to-day UK, EU, and international trade mark portfolios.
• Prepare and file UKIPO and WIPO applications, and manage related correspondence, renewals, and portfolio records.
• Draft, file, and track responses to official correspondence, including examiner’s reports and office actions.
• Liaise directly with clients and overseas agents regarding instructions, process updates, and portfolio matters.
• Conduct and report on basic and advanced trade mark searches.
• Monitor deadlines and proactively manage matters using the trade mark management system (experience of Equinox is desirable).
• Prepare detailed client status reports and maintain accurate portfolio records.
• Support solicitors and Trade Mark Attorneys on contentious matters, including oppositions, invalidations, and cancellations before the UKIPO.
• Contribute to the ongoing development of internal systems, processes, and client-care standards.
• Participate in team discussions on ways of working, identify opportunities for improvement, and help embed best practice.

Requirements

• Substantive experience in a Trade Mark Paralegal role within a UK-based practice.
• Proactive and autonomous approach, able to take ownership and contribute to improving workflows.
• Strong portfolio management skills, including comfort managing trade mark files, registry correspondence, and direct client contact professionally.
• Highly organised and detail-focused, able to prioritise independently and manage deadlines across a complex, high-volume caseload.
• Tech-savvy, with experience using trade mark portfolio management software (Equinox or a comparable system).
• Excellent written and verbal English, with a professional and approachable manner when dealing with clients and agents.
• Collaborative mindset, willing to support colleagues and help develop the department.
• Process-oriented, interested in reviewing and improving internal procedures and client service standards.

Compensation & Benefits

• 33 days’ holiday, including public holidays
• Option to buy up to five additional days’ holiday each year
• Private healthcare
• Death in service benefit
• Access to an electric car scheme
• Discounted gym memberships
• Retailer discounts
• Team socials and more

Location

• Fully remote

Contract

• Full-time